Sessions & attendance
Invite and confirm learners
Invite your learners to a session by email or enrol them directly, and follow their status through to attendance.
Updated on June 14, 2026 Read: 4 min
Learner enrolment happens at the session level, during its preparation phase.
Prerequisites
- Session in Preparation phase.
- Admin role (or trainer for sessions assigned to them).
1. Invite by email
From the session page, click Add a learner:
- Search for an existing learner or type a new email address.
- If the learner doesn’t exist yet, their record is created automatically.
- Click Send invitation : the learner receives an email with a confirmation link.
The enrolment is created in invited status.
2. Direct enrolment
Same dialog, but choose Enrol directly: the learner is placed in confirmed status without sending an email. Useful when you handle enrolment on their behalf.
3. The status cycle
invited → confirmed → present
└→ absent- The learner clicks the confirmation link → automatically becomes confirmed.
- Recording attendance moves them to present.
- The admin can adjust the status manually from the learner’s row.
Tip: use direct enrolment for in-company training where the company registers participants, no need to wait for individual confirmations.
4. Resend an invitation
While a learner is in invited status, you can resend the invitation: a new link is generated and the email is sent again.
Important: confirmation links are single-use. A resent invitation invalidates the previous link.
What’s next?
- Attendance sheet and signatures : collect signatures once the session starts.
- Manage and import learners : bulk import a new cohort.
Frequently asked questions
- Does the learner need an account to confirm?
- No. Confirmation happens through a public link received by email, with no sign-in. The link is single-use.
- What's the difference between an invitation and direct enrolment?
- An invitation sends an email and waits for the learner to confirm. Direct enrolment places them straight into 'confirmed', with no email, handy when you manage enrolment on their behalf.
- Can I resend an invitation if the learner didn't receive it?
- Yes. While the learner is in 'invited' status, click Resend invitation. A new link is generated and the email is sent again.
- What happens if I remove a learner from a session?
- The learner's enrolment is cancelled and they are notified by email. Their learner record remains in the directory, only the session enrolment is removed.