Attendance sheet and signatures

Attendance is your assiduity evidence for Qualiopi. It becomes active once the session has started (Delivery phase) and only concerns confirmed or present learners.

Prerequisites

• Session in Delivery phase (started).
• Admin role (or trainer for sessions assigned to them).

1. Record presence

For each learner’s row on the attendance sheet:

1. Enter the arrival time.
2. Enter the departure time.
3. The learner moves to present status and the effective duration is calculated automatically.

Tip: attendance is collected per half-day for multi-day sessions. See Half-day attendance slots.

2. Collect learner signatures

From the learner’s space: a Sign button appears in their learning path when the session is open and within its time window. The learner can draw their signature or type their name.

Via a signing link: from the attendance row, send a signing link by email for the slot. The same rules apply (open session, time window, confirmed enrolment).

Important: signing is refused outside the session’s time window, this keeps the evidence consistent with the real training time. If a learner missed the window, reopen the session.

3. Fix an entry

Click Clear on a row to reset the attendance entry and move the learner back to confirmed. You can also reopen a closed session for post-session catch-up.

4. Towards compliance

A completed session where every present learner has signed satisfies indicator 11 of the Qualiopi framework. See Understanding the compliance dashboard.

For a signature with legal probative value (agreement, certificate), see Electronic signature.

What’s next?

• Half-day attendance slots : multi-day session attendance slot by slot.
• Export or archive a session : freeze the attendance evidence after closing.