Sessions & attendance
Export or archive a session
Tell export (an ephemeral copy, all roles) apart from archiving (permanent proof) and generate a session's evidence file.
Updated on June 4, 2026
A session’s detail distinguishes two actions with opposite mental models: Export (ephemeral) and Archive (permanent). They are shown as two separate buttons.
Export (ephemeral copy)
The Export menu regenerates documents on demand: learner list (CSV or PDF), convocations, attendance certificates, or the full ZIP file. These copies have no consequence and stay available to the assigned trainer as well as the admin.
Archive (permanent proof)
The Archive menu (admin only) freezes definitive proof in the vault: convocations and attendance certificates. Each item shows its state — its target (invited / present learners) and what remains to freeze (“N to freeze” or ”✓ up to date”). Once archived, the document is served as-is.
Next step
Make sure you have collected attendance (per half-day) and issued the completion certificate before archiving.
Frequently asked questions
- What is the difference between Export and Archive?
- Export produces an ephemeral copy, regenerated on demand (CSV, PDF, ZIP), available to all authorized roles. Archive freezes permanent proof in the vault (admin only) — an irreversible action.
- What does the ZIP evidence file contain?
- The learner list (CSV + PDF), the convocations, the attendance certificates, the completion certificates and the sealed attendance sheets with their audit trails.