Can I go back to a previous version?

Archived versions stay viewable at any time. You can publish an archived version, which will in turn archive the active one.

Is deleting a document permanent?

Yes. Deleting removes the row and the associated file. Prefer archiving if you want to keep a trace.

Version a document

Understand the draft → published → archived cycle of a document and keep a single active version per type without losing history.

Updated on May 29, 2026

Qualiopi documents evolve: a programme gets revised, internal rules get updated. Certeef keeps that history so your evidence stays dated and traceable.

Three statuses

Draft — the document was just uploaded, not yet official.
Published — the active, enforceable version. Only one per type at a time.
Archived — a previous version kept for history.

The version cycle

Each time you upload a file for a given type, it gets an automatic version number. When you publish a version, the previously published version of the same type is automatically archived. You keep a single official version while preserving the full history.

Archive vs delete

Archiving takes a version out of circulation without losing it: it’s the default choice.
Deleting permanently removes the row and the file. Reserve it for mistaken uploads.

Link to continuous improvement

An improvement record can point to a specific document. You can thus trace that a piece of learner feedback triggered a new version of the programme — exactly what an auditor likes to see.

For the list of expected types, see Manage mandatory documents.

Frequently asked questions

Can I go back to a previous version?: Archived versions stay viewable at any time. You can publish an archived version, which will in turn archive the active one.
Is deleting a document permanent?: Yes. Deleting removes the row and the associated file. Prefer archiving if you want to keep a trace.